HUB CITY BASSMASTERSBY-LAWS &
2018 TOURNAMENT SEASON
This club/organization shall be known as the Hub City Bass Masters (HCBM), and shall be a not for profit club solely dedicated to pursuing the enjoyment of bass fishing, conservation efforts of our fisheries, the education of our youth in the importance and values of these efforts, and promoting a competitive spirit and camaraderie among its members.
All members will be required to pay the annual club dues of $40. Junior anglers (under the age of 18), will be allowed membership under the direct supervision of a parent or guardian. Junior members will not be allowed to vote on club related issues and will not be authorized to operate a boat under power of the combustion outboard motor or fish from any boat other than their own. Junior Members can obtain points in tournaments and win cash paybacks but only if they have had club dues paid for them and have paid the full tournament fees.
An angler may only participate in the HCBM tournaments if they have paid the current annual dues and have paid for the tournament for which they are participating. Anglers will not be able to participate in club tournaments until their dues have been paid. New members wanting to join the club after the first quarter (Jan-Mar) will be prorated based on the remaining quarters left in that calendar year from date of joining. Specifically: $40 for any time from January thru March. $30 for any time from April thru June. $20 for any time from July thru September. $10 for any time from October thru December.
This is a Bass Anglers Sportsman Society (B.A.S.S) affiliated club. Anyone desiring to join the B.A.S.S Nation will be required to be active members of B.A.S.S. Annual Federation dues will be determined by the Federation. Dues will be payable the first month of the calendar year
The elected officials of a President, Vice President/Secretary, Treasurer, Tournament Director, Assistant Tournament Director, Programs Director and Assistant Programs Director will govern the HCBM. Placement of these positions will be by an open majority vote of the club membership. First round nominations for these governing positions will be conducted at the November meeting. Second round nominations, discussion and final voting will be conducted at the December meeting. Installation of the officers will occur at the January meeting. Elected officers of the club will serve from January thru December of the year. Multiple terms are authorized. Responsibilities and duties of the elected officers will be as follows:
PRESIDENT– Presides over the monthly meetings and promotes camaraderie and sportsmanship to the members of the club and community. Serves as the club point of contact for activities and promotes new membership. Acts as the tiebreaker for selected tournament sites/dates and has final decision on grievances or appeals of club members. The President will not have the authority to over-ride a majority vote of the club membership.
VICE PRESIDENT/SECRETARY – Assumes the duties of the President in their absence. Assists in promoting camaraderie and sportsmanship within the club and assist the other governing officers in their duties as may be required. Records monthly meetings and tracks all changes through monthly meeting minutes. Minutes will be sent to club officers for approval then forwarded to the Webmaster for the club membership’s general use and tracking.
TREASURER – Is responsible for all funds absorbed or dispersed for the club. Maintains accurate accounting of funds and reports financial status of the club as requested. Responsible for the pay out of awards at tournament events or other club sponsored events as required. Maintains an accurate listing of club members, their membership, and dues status. Procures end of year awards and trophies.
- Shall organize and preside over the conduct of all club tournaments.
Prepares and conducts non-partial boat
and launch drawings at the
monthly meetings. Keep abreast of launch conditions, weather conditions and
hazards of the scheduled tournament location and advises the governing officers
and club members of such. Manages the weigh scales at monthly tournaments
and ensures that each member’s fish weight, and number of live and dead fish is
properly recorded. Maintains accurate records of current and annual accumulative
point standings of members. Maintains the club weigh-in scales and bump table
and ensures that they are available and in good working order at each
tournament site. The Tournament Director shall also obtain limit and size
waivers for the club when required for the body
of water in which the club is fishing.
ASSISTANT TOURNAMENT DIRECTOR– Acts as the tournament director in their absence. Assists the tournament director in the conduct of their duties. Monitor launch and recovery activities at tournament sites and conduct or assign members to conduct live well and safety checks. Provide assistance at weigh-ins to the tournament director by monitoring the bump table or providing courtesy measurements to members who may ask. Work in concert with the tournament director in monitoring site locations for weather, launch conditions, or hazards at tournament sites.
PROGRAMS DIRECTOR - The Program Director shall preside over the planning and coordination of the club’s special functions and programs such as raffles, special interest benefit tournaments that may be suggested, casting kid’s events, etc. Attend meetings and advise the membership and governing body of fund raising ideas and opportunities within our local communities to promote the ideas and good will of our club towards honorable and beneficial community service.
ASSISTANT PROGRAMS DIRECTOR – Act as the Program Director in their absence. Work in concert with the program director in the planning, coordination and presentation of information on all club special events and programs. Seek voluntary help from club members in carrying out those activities that require club member assistance.
ARTICLE I: SITE SELECTION & ANGLER PARTICIPATION
A. There will be one HCBM point tournament per month in a tournament year. A tournament year will run from January through December. Additional tournaments can be scheduled, but monthly tournament points will not be awarded for additional tournaments. Club tournaments will be one-day tournaments unless voted on, and approved, by a quorum of present club members. The club point standings will be utilized to select those members who wish to fish in annual “Special” tournaments such as the County Top Six Tournament and the Annual Florida Panhandle Tournament of Champions. Teams will be selected for the County Top Six utilizing the point standings from the previous calendar year. The Tournament of Champions will be selected using the current calendar year standings. The teams will be formulated starting with the top point leader and working down until the team is complete. Junior anglers who are members of the club will not be allowed to participate in “Special” tournaments regardless of their point standings within the club unless voted on and approved by a majority vote of the members present at the meeting date prior to the tournament event.
B. Tournament sites and dates for the next January through June will be voted on during the November club meeting prior to the tournament year, with the understanding that dates and locations may be changed as events or other tournament opportunities become known. Tournament dates and locations for July through December will be voted on during the April club meeting. Any date or location changes must be voted on and approved at the club meeting prior to the tournament. In the event of a tie on proposed locations the President will act as the tiebreaker.
C. If a tournament site is determined non-fishable (non-fishable is defined as unfavorable water conditions, weather, or extenuating circumstances), an alternate site will be selected in order of precedence as follows:
1. A majority vote of the club members at the club meeting prior to the tournament (if possible).
2. By Club officers if a regular club meeting will not be held before the scheduled tournament and members can be notified of the change prior to departing for the tournament site. It is each club member’s responsibility to validate tournament sites on the club web site prior to each tournament.
D. Guests may fish Club tournaments with a current club member only. A visiting guest may only participate in the optional Big Fish award for no more than two tournaments in a tournament year. (Exceptions are for a parent/child pairing).
ARTICLE II: ENTRY FEES & PAYBACK
A. A tournament participation fee of $25 per tournament shall be collected by the Tournament Director, Treasurer, or designated representative prior to the start of each tournament. Prior to participation all tournament fees must be paid by check or cash. Awards will be paid by check from Club funds. The tournament fee will be used to provide awards in the following percentages.
(1-19 Anglers) (20-24 Anglers) (25 and above Anglers)
First Place---------50% First Place-------50% First Place--------35%
Second Place------25% Second Place---20% Second Place----20%
Third Place--------15% Third Place -----15% Third Place------15%
Club Funds--------10% Fourth Place----10% Fourth Place-----12%
Club Funds-------5% Fifth Place-------10%
NOTE: If less than three members weigh-in fish, the tournament awards will be paid out in full for each tournament as follows: One place only = 90%, Club Funds=10%. Two places: 1st=60%, 2nd=30%, Club funds, 10%. If no fish are caught, all tournament fees will be returned to the members.
B. There is an optional $5 Big Fish pot, winner take all. During 2-day tournaments, there will be a big fish pot each day. The Big Fish pot will be paid out in cash at the end of each tournament.
ARTICLE III: ANGLER PAIRINGS & LAUNCH ORDER
A. The launch order for all club tournaments are determined at the monthly meeting prior to the tournament date. Starting positions for those member(s) in attendance at the monthly meeting shall be drawn first. Those who have pre-paid but who are not at the meeting will be added to the end of the launch order. All other members wishing to participate in the tournament will be given their launch order position as they register and pay their entry fee at the launch ramp the morning of the tournament. Entry and registration will close one half hour prior to safe daylight to allow the tournament director to prepare his/her boat and tackle for the tournament day. Any non-boaters who have not been paired up by the end of the launch draw, will be paired with a single boater by a draw conducted by the tournament director. All boaters without a partner will have their starting position number placed in a hat and drawn until all non-boating members are paired. Non-boating members are encouraged to try and find a partner prior to tournament date if they intend to fish.
B. Non-boaters must fish as a non-boater at least 80 percent of the tournaments they participate. Non-boaters are responsible for having their own tackle and PFD unless prior details have been worked out with their boating partner. Non-boating participants or guests are responsible for paying the boater a share of expenses for gas (boat and tow vehicle), oil, launch fee, etc. For most one-day tournaments, $40 should suffice. However, the final amount will be left up to the boater and non-boater to work out. Boaters should not have to ask for compensation nor, asked to be paid at a later date. Boaters have the right to decline payment of they so choose. Non-boaters should make every effort to assist the boater in normal fishing day tasks such as launching, wiping down the boat, helping with tie-downs, removing any trash or old line, used baits, covering for towing, light checks, or any other tasks as needed.
C. The boater decides all areas to fish and has control of the boat at all times unless they should choose to let the non-boater take control.
D. Members wishing to bring a guest to a monthly club tournament should declare so at the meeting. Guests are encouraged to attend and coordination is required to ensure that all non-boating club members have been paired with boaters. The club should never leave a non-boating member un-paired over a guest. Club wide e-mail and Face Book notifications and individual coordination with the tournament director not later than 72 hours prior to the event are permitted if the guest’s intention to fish was not know as of the meeting. A paired club non-boater will not be removed from a boat in favor of a guest once the pairings have been completed.
ARTICLE IV: BOATER SAFETY & EQUIPMENT
A. All boats must be properly registered, contain all required U.S. Coast Guard safety equipment, be in safe operating condition, and operated in a safe manner at all times.
B. All boats must contain an aerated live well capable of sustaining a two-angler limit of fish and must have a means of separating or identifying individual catches for weigh-in, either through a divided/separated live well or tags.
C. Boats will have functioning bow and stern running lights on at the time of launch through their arrival at their first fishing spot.
D. All boat occupants must wear life vests when the combustion engine is running above idle speed unless State Law requires it to be worn any time the engine is in operation. (This is a DQ offense).
E. All occupants of a boat must be fully seated when the combustion engine is running and above idle speed. At no time will anyone be seated in a post seat or standing on either deck when the boat is moving. (This is a DQ offense).
F. If a tournament participant elects to leave early, they MUST contact in person or by phone any club member present at the earliest possible time. This requirement prevents unnecessary rescue/search efforts being started. This club will do everything in its power to ensure no one is stranded, broken and adrift, or injured and in need of assistance. Another member may not present a departing members catch in their absence; however, their participation points will still be awarded.
ARTICLE V: GENERAL RULES & RESTRICTIONS
A. A minimum of two (2) boats and four (4) fishermen are required to officially start a tournament.
B. The Tournament Director may suggest a change in the start and/or stop time, delay the take-off time or call off the tournament due to hazardous weather conditions. Should the Tournament Director recommend a change in launching or fishing locations for the day due to any of the above-mentioned reasons, club members present at the tournament site will vote to approve or disapprove any suggested changes.
C. The Tournament Director/Assistant Tournament Director or a designated club member will ensure a safety & live-well check is accomplished prior to or during launching as practical. The Tournament Director will also call for a watch-sync and announce the official weigh-in time.
D. The boater with the last launch number will be the starting official and initiate launch after the Tournament Director determines safe launch conditions have been met. Staggered starts will be utilized in each tournament to ensure the safety of each contestant.
E. Participants may begin fishing any time after the starting official has called their number and the participant has moved at least 50 yards from the starting checkpoint.
F. Fishing is not permitted within 50 yards of another contestant’s boat if it is anchored with the trolling motor up.
G. Fishing is not permitted in waters prohibited by state, county, or federal regulations.
H. All fishing must be conducted from the boat.
I. Only casting, spinning, spin-cast, or fly rod tackle may be used. Only one rod may be used at a time. No trolling or live bait is allowed.
J. Good stewardship and care of one’s fish from catch to final release is essential. During hot months cooling the live well water with ice or other approved oxygen producing chemicals available on the market should be considered.
K. There will be no “OFF LIMITS” periods before monthly club tournaments unless voted upon by the members present at a scheduled meeting a minimum of two (2) months prior to a requested or suggested “OFF LIMITS” period.
L. All members are encouraged to pre-load at a minimum, the President, Tournament Director and Assistant Tournament director’s cell phone numbers into their cell phones prior to tournament launch to aid in brake down notification, boat recovery operations and early withdrawals of fishing members. The use of cell phones or other radio type devices will not be authorized to assist or better an angler’s position or fishing outcome during the tournament day.
M. Anglers fishing in a club tournament may signal another boater indicating “In Distress” by waving their landing net over their heads, a sign or other visible means to receive assistance. Club members seeing such distress signals from another boat “WILL” stop and lend assistance as they can. Failure to do so may result in Disqualification from the tournament.
N. In order to fish a tournament, you must be on site, have the tournament fee paid, and be ready to launch at safe light (safe light determined by the tournament director). If you pre-paid at the meeting and are going to be late, or if you weren’t at the month’s meeting and are planning to fish and for whatever reason you are running late, it is your responsibility to contact the tournament director, or other club officer. Failure to do so will preclude you from fishing that tournament. If a late show has pre-paid for the tournament, that fee will be applied to the next tournament the angler plans on fishing.
O. It is each angler’s responsibility to act responsibly and safely in the event of inclement weather. If foul weather moves in during a tournament, seek shelter immediately. Do not assume anybody will direct you to leave the water or take cover.
ARTICLE VI: WEIGH-IN PROCEDURES, LIMITS, & RESTRICTIONS
The Tournament Director will be given front of the line recovery privileges at the end of the fishing day in order to reduce the delay in setting up the weigh station and bump board.
A. A two (2) ounce per minute penalty will be imposed for anglers arriving after official weigh-in time. After fifteen minutes, no points will be awarded. The Officers may make the decision to re-qualify any late angler for unforeseen difficulties such as boat failure or assisting another angler whose boat has failed.
B. Dead fish penalties will be imposed as follows:
1 dead fish – 4 oz. (0.25 lb)
2 dead fish – 10 oz. (0.63 lb)
3 dead fish – 18 oz. (1.13 lb)
4 dead fish – 28 oz. (1.75 lb)
5 dead fish – 40 oz. (2.5 lb)
C. Only largemouth, smallmouth and spotted (Kentucky) bass will be weighed. Unless specific state or lake restrictions/opportunities apply, a tournament limit for each angler will be five (5) fish, each of which must be a minimum of twelve (12) inches long from the tip of the tail (when squeezed together) to the mouth of the fish (which must be closed). No dead fish may be culled from a live well at any time. A golden rule will be used to measure the fish at the weigh-in. Any under-sized bass presented for weigh-in will result in the loss of that fish and the angler’s largest fish. Courtesy checks can be accomplished by any Club Officer, preferably the Assistant Tournament Director, but must be done prior to presenting the fish to Tournament Director or weigh-master for final weigh-in.
D. All live fish must be released after weigh-in.
E. Determination of an injured fish (hook in mouth) to be alive, or dead, will be made by the Tournament Director or one of the appointed weigh-masters.
F. All fish brought to the scales must be in a weigh bag with adequate water to promote live release. NO FISH WILL BE WEIGHED THAT ARE NOT IN A WEIGH BAG AS DESCRIBED ABOVE. If you don’t have a weigh bag, the club will provide a loaner.
G. All fish will be weighed on club scales minus stringers and/or marking devices by the Tournament Director and weigh-masters. Tournament standings/awards will be determined by highest total weight. In the event of a tie the angler with the largest fish will be awarded the position. The other angler will be awarded the next lower position. If only one fish per angler is caught points for the two places and award money (if any) will be added together and divided between the two anglers.
ARTICLE VII: CONDUCT, GRIEVANCES, & APPEALS
A. The tournament director may penalize or disqualify any entrant for any violation of the tournament rules, fishing regulations, or un-sportsman like conduct.
B. Any grievances must be registered within fifteen (15) minutes of the weigh-in to the Tournament Director or any club official present. A written protest must be submitted to the Executive Committee within five days. After a written protest has been received and all involved parties have been interviewed protests will be arbitrated by the Executive Committee members not involved in the protest. The decision will be announced at the next monthly meeting. Awards for positions affected by the protest will not be presented until the protest is arbitrated. All decisions are final.
C. Non-boaters who refuse to pay their share of reasonable tournament expenses expended by the boater in the conduct of the tournament, or, show a pattern of late payment, may be suspended from further participation in Club tournaments. Any non-boater who feels that they have been asked for unreasonable payment can, and should, petition in writing within 5 days of the completion of the tournament for a hearing and judgment by the club officers.
ARTICLE VIII: AWARDS AND POINT ALLOCATION
TOURNAMENT POINT ALLOCATION
All anglers who participate in a tournament will receive an automatic 5 points for participation if they weigh in no fish. These points are to be awarded for all participants present at the tournament launch. Anglers who weigh in fish during a tournament will be awarded place points as described below:
First Place-------------------------- 200 Points
Second Place----------------------- 195 Points
Third Place------------------------- 190 Points
And so on with a consistent reduction of 5 points per place accounting for all anglers that weigh a fish.
ANNUAL POINT STANDINGS
Annual point standing will be based on the results of all club tournaments an angler fished in a tournament year up to 10 tournaments. All Anglers will drop their (2) worst finishes of the year in determining the Annual Angler of the Year award. This will allow anglers who may have had to miss a tournament for unseen circumstances or simply have a bad tournament to remain competitive for the title. Every effort will be made to conduct an annual awards Banquet the month following the year’s end to properly recognize and reward those anglers who won in the following categories.
Angler of the Year ----------------------------------------- $250.00 and Plaque/Trophy
Runner-up Angler of the Year---------------------------- $150.00 and Plaque/Trophy
Sportsman of the Year------------------------------------- $100.00 and Plaque/Trophy
Tournament Lunker of the Year (5 lb. and over)------- $50.00 and Plaque/Trophy
Non-boater of the Year------------------------------------ $50.00 and Plaque/Trophy
Heavy Stringer of the Year------------------------------- $25.00 and Plaque/Trophy
3rd Place Overall ------------------------------------------- $80.00
4th Place Overall ------------------------------------------- $70.00
5th Place Overall ------------------------------------------- $60.00
6th Pace Overall -------------------------------------------- $50.00
Angler of the Quarter-------------------------------------- $25.00 entry fee for 1
ANNUAL “SPRING CLASSIC”
Funds remaining at the end of the calendar year will be paid out at a “Spring Classic” to be held the first week in March of the following year. The location will be drawn at random from a list of the previous years’ 1-day tournament locations. Only member who fished eight or more club tournaments the previous year will be eligible for the Spring Classic. Five places will be paid at a rate of:
30% 1st, 25% 2nd, 20% 3rd, 15% 4th, and 10% 5th.
There will be no entry fee, but there will be an optional $10 big bass side pot. Two big bass will be paid out at a split of 60/40. In the event of a tie for big bass, the side pot will be split evenly at 50/50.
ARTICLE IX: BYLAW CHANGES
Bylaw changes will be proposed during the October club meeting, reviewed and discussed during the November club meeting, and voted on during the December club meeting. Changes will take effect 1 January of the following year, and will remain in effect throughout the entire calendar year.